When you visit www.octobergallery.co.uk, we automatically collect certain information about your device, including information about your web browser, IP address, time zone and some of the cookies that are installed on your device. Additionally, as you browse www.octobergallery.co.uk, we collect information about the individual web pages that you view, what websites or search terms referred you to www.octobergallery.co.uk and information about how you interact with the site. We refer to this automatically-collected information as “Device Information.”
We collect Device Information using “Log files” to track actions occurring on www.octobergallery.co.uk, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps. We also collect Device Information to record information about how you browse the site.
Contact us for more information about our privacy practices, or if you wish to make a complaint, send an E-mail to email@example.com or by mail to October Gallery, 24 Old Gloucester Street, London WC1N 3AL
OCTOBERGALLERY.CO.UK - October Gallery is a registered charity 327032
1. INTRODUCTION AND GENERAL TERMS
Last updated: 30th September,2020.
2. WHAT PERSONAL DATA DO WE COLLECT AND USE?
The Personal Data about you that we collect and use may include the following:
(a) Your name;
(b) Your email address, telephone number, billing address and delivery address;
(c) Your contact history and purchase history;
(d) Information about your personal preferences and background;
(e) Information about your use of our website (see 'Cookies' below).
Please note that if you do not provide Personal Data when we ask for it, it may delay or prevent us from providing products or services to you.
3. HOW YOUR PERSONAL DATA IS COLLECTED
We collect most of this Personal Data directly from you – in person, by email, telephone and via our website, e.g. when you contact us with a query, make a purchase, or ask that you are added to our mailing list. We may also collect Personal Data from cookies on our website (see 'Cookies' below) and from articles or other information, which has been published about you in the media.
4. HOW AND WHY WE USE YOUR PERSONAL DATA
Under Data Protection Law, we can only use your Personal Data if we have a proper reason for doing so e.g.:
(a) To comply with our legal and regulatory obligations;
(b) For the performance of a contract between us or to take steps at your request before entering into a contract;
(c) For our legitimate interests or those of a third party (where we have a business or commercial reason to use your Personal Data, so long as this is not overridden by your own rights and interests, including ensuring the successful continuing our business operations, updating our client and contact records, improving our offerings, marketing our offerings and preventing fraud); or
(d) Where you have given consent.
We may use your Personal Data for one or more of the following purposes:
(a) To fulfil requests, including providing products or services to you, responding to any requests you may have regarding products or services;
(c) Marketing, including adding you to our mailing list and providing you with direct marketing communications about what we are doing as well as products, services and/or events which may be of interest to you by post or phone. If required under applicable law, where we contact you by SMS, email, social media and/or any other electronic communication channels for direct marketing purposes, this will be subject to you providing your express consent. You can object or withdraw your consent to receiving direct marketing from us at any time, by contacting us using the email address below;
(d) To enforce and/or defend any of our legal claims or rights; and/or
(e) For any other purpose required by applicable law, regulation, the order of any court or regulatory authority.
5. DISCLOSING YOUR PERSONAL DATA TO THIRD PARTIES
We will not sell or rent your Personal Data. We will only share your Personal Data as set out in this section, including sharing with: third parties we use to help deliver our products and services to you, e.g. payment service providers and delivery and shipping companies; other third parties we use to help us run our business, e.g. our client database providers; and third parties approved by you, e.g. social media accounts you choose to link your account with us to or third party payment providers.
We only allow our service providers to handle your Personal Data if we are satisfied they have appropriate measures to protect your Personal Data. We also impose contractual obligations on service providers to ensure they can only use your Personal Data to provide services to us and to you. We may also share personal information with external auditors in relation to the audit of our accounts, and may disclose and exchange information with law enforcement agencies and regulatory bodies without telling you to comply with our legal and regulatory obligations.
6. COOKIES AND SIMILAR TECHNOLOGIES
Necessary cookies are essential for the website to function properly and cannot be disabled without severely affecting the usability of the website. The law does not require us to ask consent to use these cookies and they will always be placed when you use our website. Functional cookies remember various choices you make on the website to improve your experience. They are used to display recommendations based on your past activity on the website. Functional cookies may be required for actions such as watching a video. Any Personal Data that these cookies collect is anonymized before being used for any other purpose, so we do not keep records of your data or track you personally, or monitor how you browse on other websites. Analytics cookies gather anonymous data on how visitors use the website like what pages are most visited, and how long visitors stay on them as well as what device and operating system you are using. They also gather information on errors that may occur during visits, which helps us to fix them. Managing cookies: most web browsers allow you to manage which cookies you accept via their settings. You can normally use the ‘Help’ functionality on your browser to find out about how it handles cookies and how you can manage your cookie preferences. Some of our marketing emails to you may include a unique URL. If you click that URL (link), then we may measure your responsiveness to our communications on different subjects.
7. HOW LONG WE RETAIN YOUR PERSONAL DATA
We only retain Personal Data identifying you for as long as you have a relationship with us, or as is required by applicable law. We have a data retention policy that sets out the different periods we retain data in respect of relevant purposes in accordance with our duties under Data Protection Law. Personal Data we no longer need is securely disposed of and/or anonymized so you can no longer be identified from it.
8. SECURITY THAT WE USE TO PROTECT PERSONAL DATA
We employ appropriate technical and organisational security measures to protect your Personal Data from being accessed by unauthorized persons and against unlawful processing, accidental loss, destruction and damage. We take all reasonable steps to protect Personal Data from external threats such as malicious software or hacking. There are always inherent risks in sending information by public networks or using public computers and we cannot guarantee 100% the security of all data sent to us (including Personal Data).
9. LINKS TO OTHER WEBSITES
10. DATA PROTECTION RIGHTS
October Gallery would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access - You have the right to request Our Company for copies of your personal data. We may charge you a small fee for this service.
The right to rectification - You have the right to request that Our Company correct any information you believe is inaccurate. You also have the right to request Our Company to complete information you believe is incomplete.
The right to erasure - You have the right to request that Our Company erase your personal data, under certain conditions.
The right to restrict processing - You have the right to request that Our Company restrict the processing of your personal data, under certain conditions.
The right to object to processing - You have the right to object to Our Company's processing of your personal data, under certain conditions.
The right to data portability - You have the right to request that Our Company transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month in which to respond to you. If you would like to exercise any of these rights, please contact us at: firstname.lastname@example.org .