Job title: Registrar (Posted: 4th July 2022)

Employer: October Gallery Trust
Reports to: Artistic Director and Curatorial team
Contract: Full-time, permanent
Work hours: Mon-Fri, 9.15 am-5.30 pm (additional hours and weekend work may be required to fulfil the demands of the role such as during openings and art fairs)
Location: Bloomsbury, London; this is a gallery-based role.
Salary range: £30– 35K depending on experience.
Start date: as soon as possible.

Person Specification

We are looking for a dynamic, enthusiastic, and highly motivated person for this exciting role. Demonstrable experience with hands-on logistics co-ordination is a must, including liaising with artists, (high net worth) clients and related project urgency, and suppliers.
We are looking for someone with strong customer services, both external and internal to deliver results.
Resilience and drive to get things right the first time are important. High standards, highly organised and strict attention to detail are necessary attributes for this role.
You will actively contribute and participate in a collaborative, respectful working environment within a small team. You are a team player.

Main responsibilities include (but are not limited to)

  • Managing solo logistical projects for senior company personnel, as required.
  • Perform due diligence on all incoming artworks, including condition checking and reporting.
  • Preparing documentation on all incoming artworks.
  • Keeping shipping-related spreadsheets updated and filing documents as required.
  • Other logistical ad hoc assignments, as required.
  • Obtain all relevant documentation for movements of artworks.
  • Co-ordinate local and international transport of artworks from Artists’ studios for consignment/art fairs/exhibitions.
  • Instruct condition reporting for artworks and ensuring works are insured, checking and confirming packing and casing requirements.
  • Liaise with the curatorial team to organise shipping schedules and deadlines.
  • Work with the gallery technicians and building manager to advise on issues from a logistics perspective.
  • Provide Accounts department with relevant customs documents for processing.
  • Adhere to all HMRC requirements on the shipment of artworks.
  • Ensure correct invoicing status for works under UK Customs relief / TA.
  • Monitor shipping, storage, and installation costs incurred by the gallery, reporting to the Artistic Director.
  • Assist with internal record-keeping and daily database updates – Artlogic, Artsy, Skedda, Excel etc.
  • Inventory management and cataloguing, including artwork photography and image processing.
  • Maintaining up-to-date artwork records using Artlogic and Excel.
  • Assist with and arrange framing and conservation/restoration projects.
  • Assist with maintaining appropriate artwork insurance.
  • Provide clients with shipping estimates post-sale.
  • Work with Technicians and shippers to arrange the installation of artworks at clients’ premises where necessary.
  • Monitor onsite stock and purchase new artwork packing materials where needed.
  • Ensure accurate and informed instruction is given to staff with regards to handling, installation, care and maintenance of artworks.
  • Act as point of contact for clients after point of sale.
  • Liaise with the curatorial team to organise consignment agreements.
  • Manage inventory; undertake regular reports of on and off-site storage.
  • Act as point of contact for various ad hoc queries from clients, colleagues and institutions regarding artworks or artists.
  • Attend all staff meetings and exhibition openings.
  • Monitoring the gallery’s webstore; fulfilling orders and logging related expenses.
  • Attend and contribute to relevant Registrars’ conferences and forums.

Skill set

  • A minimum of 2 years registrar/relevant experience  including liaising with artists, clients, and suppliers.
  • Understanding of Customs processes (TA, Bonded warehouse, import/export licensing, and related financial structures).
  • Understanding of handling, installation, care and maintenance of artworks.
  • Resilience and methodical thinking while working on projects with changing priorities.
  • Ability to prioritise and manage workload in order to meet deadlines and balance competing projects.
  • Initiative, pro-activity, and ability to work under pressure.
  • High level of computer literacy, including Excel and Word.
  • Excellent communication skills and ability to work independently, while reporting back to team members.
  • Experience in art handling, packing and installation. Basic construction and production skills are a bonus.
  • Ability to lead on projects and co-ordinate internally and externally to deliver results.
  • Resilience and methodical thinking while working on projects with changing priorities.
  • Ability to develop and maintain supplier relationships.
  • Ability to prioritise and manage workload in order to meet deadlines and balance competing projects.
  • Knowledge of Artlogic or other database system is an advantage.

October Gallery encourages diversity and equality, please apply by sending your CV and cover letter to Stefani Abadian-Crone at vacancies@octobergallery.co.uk.